Housing Accommodations Procedures and Guidelines
Wheaton College is deeply committed to the full participation of students with disabilities in all aspects of College life, including residential life. In accordance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act Amendments Act of 2008 (ADAAA), Wheaton has established procedures to ensure that students with documented disabilities receive housing assignments that reasonably meet their needs as required by law. According to the ADAAA, a disability is defined as any mental or physical impairment that substantially limits the individual in a major life activity compared to the average person. In determining the extent of one’s limitation, the nature, severity, duration, and impact of the impairment are relevant factors. Requests for particular housing assignments based on a student’s preference, rather than need, such as a certain type of room/location or desire for a quiet, undisturbed place to study, will not be honored.
Procedures for Requesting a Housing Accommodation
- Register with Disability Services by Completing an online Intake Form and set up a meeting by calling (508) 286-8215 to complete an intake interview. Students already receiving accommodations through Disability Services do not have to re-register.
- Complete a Housing Accommodations Request Form
- Submit disability documentation. Please refer to the Documentation Guidelines for assistance in providing documentation that is appropriate to verify eligibility and support accommodation requests. Documentation must be current — i.e., completed within the last five years for autism spectrum disorder (ASD); last year for psychiatric disabilities; last three years for all other disabilities. (Note: This requirement does not apply to physical or sensory disabilities of a permanent or unchanging nature.)Submit all required forms to Disability Services, by any one of the following means:
|Disability Services-Housing Accommodation Committee, Wheaton College Filene Center
26 E. Main Street Norton MA 02766
Please note: Students, parents and/or medical providers may choose to use technology to communicate with the Housing Accommodation Committee. Please note that all documentation received in any form will be stored electronically by the Housing Accommodation Committee. Due to the nature of electronic communication and storage, there is always the possibility that unauthorized persons may attempt to/or inadvertently discover your personal information. While the college takes every precaution to safeguard your information, we cannot guarantee that unauthorized access to electronic communications could not occur.
Housing Accommodation Request Deadlines
Deadlines were established to allow application review and accommodation considerations prior to the general housing selection process. Students are advised to start the process early to allow adequate time to obtain the necessary documentation. Keep in mind that efforts to obtain documentation from a health care provider often require advanced notice and may take several days to several weeks to prepare. Disability Intake, Documentation, and the Housing Accommodation Request Form must be submitted by the stated due dates. Incomplete application materials may delay the eligibility-determination process. Applications submitted after the deadline will be accepted and reviewed on a rolling basis. Late applications can be submitted by the first of each month for consideration during the mid-month Housing Accommodation Committee meeting. Decisions will be emailed to students by the end of the month of application. Wheaton College will strive to meet late applicants’ accommodation needs, including any needs that develop during the semester; however, fewer reasonable accommodation options may be available at later points in the year. Students must request housing accommodations annually.
ACADEMIC YEAR AND SEMESTER APPLICATION DEADLINES
All applications and supporting materials must be submitted by the following dates.
|Fall Semester||Spring Semester|
|Returning students||March 1st||December 1|
|New students||June 15th||January 1|
Students with service animals, those requesting permission to have an assistance animal and/or students who wish to have a Personal Care Attendant must also refer to the respective information about additional policies, procedures and expectations.
Committee Review and Housing Assignment
Requests for housing accommodations are reviewed by the Housing Accommodation Committee. Committee members include a representative from Residence Life, Disability Services, Counseling and Health and Wellness. Reasonable and appropriate accommodations depend upon the disability, the housing environment, and the measures necessary to ensure equal access. Requested accommodations may not be granted if deemed unreasonable, unduly burdensome, or if alternative accommodations are available. Decisions will be emailed to students by the end of the month of application and students will be given instructions for proceeding with room selection.
Students who are not granted housing accommodations through this process have the right to appeal the Committee’s decision. If a decision denying the request for disability housing accommodations is made, students will receive information about the appeals process with their decision letter. All requests for appeal are reviewed by Dean Mark Hoesly. Students not approved for housing accommodations, or whose appeal is denied, should proceed with standard room-selection procedures.