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Refunds for Overpayment

Students may be eligible for a refund  or a reduction in the semester’s payment plan, if the financial aid award, outside resource, or payment exceeds the semester charges.

If the student account reflects a credit balance (indicated in parenthesis) as a result of an overpayment, and all financial aid and payment plan payments have been made, a refund will be processed and directly deposited into the student’s bank information on file.

Please complete the Student Account Credit Balance Request Form located on insideWheaton.

Refunds for Withdrawal

Written Notice Required

Students must notify Academic Advising in writing that they are leaving the College in order to be eligible for a refund. The date the written notice is received by the Office of the Registrar from Academic Advising is used as the official date of withdrawal.

Involuntary (Non-medical) Leave, Suspension or Dismissal

The refund policy does not apply to students asked to leave the College involuntarily during an academic term. Students on interim suspension, involuntary leave or dismissal are eligible for a prorated board charge only, based on the last date of enrollment.

Dropping to Part-Time Status after the Start of Term

Tuition on courses dropped after the end of each term’s registration period (making a student Part Time) will be pro-rated based on the refund policy below.

There will be no reduction or adjustment to fees once classes begin each semester.

All other eligible students will have their charges adjusted as follows:

Refund Adjustments – Fall and Spring Semesters

If Written Notice of Withdrawal Occurs Tuition Refund Room Refund Meal Plan Refund
Prior to semester start date 100% 100% 100%
Week 1 80% 0% 92%
Week 2 80% 0% 84%
Week 3 60% 0% 76%
Week 4 40% 0% 68%
Week 5 20% 0% 60%
Week 6 0% 0% 52%
Week 7 0% 0% 44%
Week 8 0% 0% 36%
Week 9 0% 0% 28%
Week 10 0% 0% 20%
Week 11 0% 0% 15%
Week 12 0% 0% 10%
Week 13 0% 0% 5%
Week 14 – end of term 0% 0% 0%

Room
There will be no reduction or adjustment of the room charge once classes begin each term.

Fees
There will be no reduction or adjustment to fees once classes begin each term.

Refund Adjustments – Winter and Summer Session

If Written Notice of Withdrawal Occurs Tuition Refund Room Refund Meal Plan Refund
Prior to semester start date 100% 0% 0%
Day 1 90% 0% 0%
Day 2 90% 0% 0%
Day 3 50% 0% 0%
Day 4 50% 0% 0%
Day 5 – end of term 0% 0% 0%

Fees
There will be no reduction or adjustment to fees once classes begin each term.

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Important Information for Recipients of Federal Financial Aid Regarding Mid-Semester Withdrawals

Return of Title IV Federal Financial Aid

To remain eligible for federal student aid during the semester, the student must be attending classes and completing required course work.

  • Federal Regulations require the College to calculate a return of federal financial student aid funds for students who withdraw (officially or unofficially) from all classes on or before the 60 percent attendance point in the semester.
  • For official withdrawal, the College uses the date the student provided official notification to withdraw as the withdrawal date. For unofficial withdrawals, the last date of academically related activity as given by a faculty member is used as the withdrawal date.

The calculation required determines a student’s earned and unearned Title IV aid based on the percentage of the enrollment period completed by the student. The percentage of the period that the student remained enrolled is derived by dividing the number of days the student attended by the number of days in the period. Calendar days (including weekends) are used, but breaks of at least 5 days are excluded from both the numerator and denominator.

Until a student has passed the 60% point of an enrollment period, only a portion of the student’s aid has been earned. A student who remains enrolled beyond the 60% point is considered to have earned all awarded aid for the enrollment period.

The unearned portion of federal student aid funds will be returned to the appropriate aid program(s). The funds are returned in the following order:

  • Federal Direct Unsubsidized Loan
  • Federal Direct Subsidized Loan
  • Federal PLUS Loan
  • Federal Pell Grant
  • Federal SEOG Grant

Students withdrawing from classes are responsible for payment of any balance due after the required return of federal student aid funds.

Earned aid is not related in any way to institutional charges. In addition, the College’s refund policy and return of Title IV funds procedures are independent of one another. A student who withdraws may be required to return unearned aid and still owe the College for the term.

Students who stop attending all classes without officially withdrawing will be subject to a return of federal financial aid funds calculation at the end of the semester based on the last documented date of attendance as determined by the College.

The responsibility to repay unearned Title IV aid is shared by the College and the student. For example, the calculation may require the College to return a portion of federal funds to the federal Title IV programs. In addition, any refunds of federal aid that have been paid to the student directly may be required to be returned based on the percentage earned calculation. A student returns funds to the Federal Direct Loan program based on the terms and conditions of the promissory note of the loan. A student who receives federal grants may be required to repay 50% of the funds received.  The College will provide grant over payment instructions to the student at the time of determination.

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