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Payment Due Dates

Payment Due Dates
Term Due Date
Fall Term
August 1
Winter Term
December 1
Spring Term
January 1
Summer Term
May 1

Full payment or acceptable documentation that demonstrates your balance will be fully paid must be received by the term’s payment due dates in order to move into campus housing or attend classes for the term. Acceptable documentation includes a copy of an award letter for an outside scholarship, a copy of a billing authorization or sponsorship letter and/or enrollment with Nelnet (formally Tuition Management Systems) on an approved payment plan. Please note, loans based on the credit worthiness of the borrower may not be deducted without written approval from the lender. A copy of an approval notice or signed promissory note will be accepted as documentation for this type of loan.   Parent PLUS and private loans must be applied for and certified prior to the term’s due dates to avoid late payment fees and student account holds.   We encourage you to begin the Parent PLUS and private loan process in July of each academic year. Please Note: Charges that occur after the semester’s due date are due and payable immediately.

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Standard Payment

Students are billed electronically per term for their tuition, fees, room, and board, and other miscellaneous expenses. Fall charges are billed mid June, early July and due August 1; spring charges are billed in early December and are due January 1. Subsequent bills reflect any past due balance plus any new activity on the student account. Charges that occur after the semester’s due date are due and payable immediately. Monthly statements are posted on the Wheaton Student Account Center for all active students unless they had a zero balance in the previous month and no new billing activity.

Student Financial Services does not accept cash payments.  If you would like to pay with cash, please visit the Finance Customer Service window located on the second floor of Park Hall.

To initiate a secure online payment go to the Wheaton Student Account Center.  Click on “Make a Payment” and then choose Checking/Statement Savings, or Credit Card and follow the instructions. Please note that if you choose to make your payment using a credit card, Nelnet will charge and retain a convenience fee of 2.99% of the amount charged.

All student accounts are subject to the standard payment due dates unless the College is notified of enrollment in the monthly payment plan described below.

Full payment or acceptable documentation that demonstrates your balance will be fully paid must be received prior to August 1 for the fall term and prior to January 1 for the spring term, in order to move into campus housing or attend classes for the term. Acceptable documentation includes a copy of an award letter for an outside scholarship, a copy of a billing authorization or sponsorship letter and/or enrollment with Nelnet Campus Commerce on an approved payment plan. Please note, loans based on the credit worthiness of the borrower may not be deducted without written approval from the lender. A copy of an approval notice or signed promissory note will be accepted as documentation for this type of loan.

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Wheaton College Student Health Insurance

According to state law, all students must be covered by a comprehensive health plan. To ensure that all students have adequate health coverage, Wheaton initially charges all students for the Wheaton College Student Health Insurance Plan. To waive enrollment in this plan, and to have the initial charges reversed, complete the Student Health Insurance Plan Waiver online, after June 1. The deadline to complete this waiver is August 1 for students enrolled in the fall semester and January 1 for students enrolled in the spring semester only.

For international students: Any student with health insurance provided outside the United States will be required to enroll in the Wheaton Student Health Insurance Plan. This policy complies with Massachusetts state insurance regulations and ensures timely and quality health care while attending Wheaton.

Optional Accident Insurance Plan

Wheaton also offers an optional Accident Insurance Plan for any student who waives the primary Wheaton Student Health Insurance Plan. This plan provides low-cost secondary insurance coverage, particularly for varsity athletes (under the accident sections of both policies, varsity athletes are covered 100 percent, subject to the policy limitations).

Learn more about Health Insurance options.

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Monthly Payment Plan

The Interest-Free Monthly Payment Plan helps families budget education expenses over the course of each term. The $35.00 enrollment fee includes toll-free education payment counseling and 24-hour, automated account access. Click here for a brief tutorial on the Campus Commerce payment plan.

Payment Plan Options
Plan Fall Term Spring Term
6 month plan                           * Begins June 1 through November 1
*** The 6 month plan will not be available for Fall 2021
due to the transition of our new payment portal. Please email sfs@wheatoncollege.edu with any questions.
* Begins December 1 through May 1
5 month plan * Begins July 1 through November 1 * Begins January 1 through May 1
4 month plan * Begins August 1 through November 1  *Please call Student Financial Services

Families may budget any amount, up to their full cost of tuition, fees, room, and board. Students will receive separate bills from the Wheaton Student Account Center on a monthly basis if additional miscellaneous charges are incurred during the year, or if a  past due balance remains unpaid.

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Non-Payment of Tuition or Fees

If the payment is not received by the term’s due date, a $100.00 late payment fee may be assessed each month on student accounts not paid in full, not fully covered by financial aid and/or on an approved Nelnet payment plan. Students who have not met their financial obligations to the College will not be allowed to register for additional courses. Grades, transcripts, and diplomas will be withheld from students whose accounts show overdue balances.

Any student who has selected campus housing will not be permitted to move into their campus residence until their student account is paid, fully covered by financial aid and/or on an approved payment plan.

The College policy requires the withholding of all credits, educational services, issuance of transcripts, and certifications of academic records from any person whose financial obligation to the college (including delinquent balances and liability for damage) is due and/or unpaid. If any overdue obligation is referred for collection by the college or to an outside agency or attorney for collection efforts and/or legal suit, the debt is increased to cover all reasonable costs of collection, including collection agency fees which may be based on a percentage of the balance owed at a maximum of 33 1/3 of the debt, and all collection costs and expenses, including reasonable attorney fees and court costs that the College may incur in such collection efforts. By registering for any class at the College, each student accepts and agrees to be bound by the foregoing College policy as applied to any preexisting or future obligation to the College. The College reserves the right to report to a credit bureau those accounts placed with collection agencies.

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International Wire Payments through Flywire

Wheaton College has partnered with Flywire to offer a streamlined way to make international tuition payments. Flywire’s mission is to save international students and their families’ money that would otherwise be lost on bank fees and unfavorable foreign exchange rates. With Flywire, you can pay from any country and any bank.

You are also offered excellent foreign exchange rates, allowing you to pay in your home currency (in most cases) and save a significant amount of money, as compared to traditional banks. In addition, the posting of the payment into your Wheaton College account will be faster, you will be able to track where your payment is in the transfer process and you will be notified via email from Flywire when it is received by the college.

Wheaton College will not accept a wire payment in excess of the amount due on the student account.  If a wire payment is received that is in excess of the account balance, the excess amount will be returned to the sender. Families wanting to provide their student with funds for living expenses should transfer funds directly to the student’s personal bank account.

Visit the Flywire website to begin the payment process.

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Mailing Instructions

If you are sending your payment by mail, please send your payment at least fifteen business days prior to the term’s due date to avoid late payment fees and student account holds.   If you are sending a college savings plan payment, please request your payment from your college savings plan administrator at least 30 days in advance of the term’s due date to avoid late payment fees and student account holds.  Check payments can be made online at www.wheatoncollege.afford.com with no processing fee.   Online payments are credited to the student’s account in real time.

Payments should be sent directly to:

Wheaton College Student Financial Services
26 East Main Street
Norton, MA 02766

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