Billing and Payment Policy Information

On this page

• Payment Due Dates
• Standard Payment
• Wheaton College Student Health Insurance
• Monthly Payment Plan
• Non-Payment of Tuition and Fees
• International Payments
• Mailing Instructions

Payment Due Dates

Full payment or acceptable documentation that demonstrates your balance will be fully paid must be received by the term’s payment due dates in order to move into campus housing or attend classes for the term. Acceptable documentation includes a copy of an award letter for an outside scholarship, a copy of a billing authorization or sponsorship letter and/or enrollment with Nelnet on an approved payment plan. Please note, loans based on the credit worthiness of the borrower may not be deducted without written approval from the lender. A copy of an approval notice or signed promissory note will be accepted as documentation for this type of loan.   Parent PLUS and private loans must be applied for and certified prior to the term’s due dates to avoid late payment fees and student account holds.   We encourage you to begin the Parent PLUS and private loan process in July of each academic year. Please Note: Charges that occur after the semester’s due date are due and payable immediately.

Standard Payment

Students are billed electronically per term for their tuition, fees, room, and board, and other miscellaneous expenses. Fall charges are billed mid June, early July and due August 15; spring charges are billed in early December and are due January 6. Student charges are posted electronically per term on Campus Commerce. Subsequent charges reflect any past due balance plus any new activity on Campus Commerce. Charges that occur after the semester’s due date are due and payable immediately.

Student Financial Services does not accept cash payments.  If you would like to pay with cash, please visit the Finance Customer Service window located on the second floor of Park Hall.

To initiate a secure online payment go to Campus Commerce. Click on “Make a Payment” and then choose Checking/Statement Savings, or Credit/Debit Card and follow the instructions. Please note that if you choose to make your payment using a credit card or debit card, Nelnet will charge and retain a convenience fee up to 2.75% of the amount charged.

All student accounts are subject to the standard payment due dates unless the College is notified of enrollment in the monthly payment plan described below.

Full payment or acceptable documentation that demonstrates your balance will be fully paid must be received prior to August 15 for the fall term and prior to January 6 for the spring term, in order to move into campus housing or attend classes for the term. Acceptable documentation includes a copy of an award letter for an outside scholarship, a copy of a billing authorization or sponsorship letter and/or enrollment with Campus Commerce on an approved payment plan. Please note, loans based on the credit worthiness of the borrower may not be deducted without written approval from the lender. A copy of an approval notice or signed promissory note will be accepted as documentation for this type of loan.

Wheaton College Student Health Insurance

According to state law, all students must be covered by a comprehensive health plan. To ensure that all students have adequate health coverage, Wheaton initially charges all students for the Wheaton College Student Health Insurance Plan. To waive enrollment in this plan, and to have the initial charges reversed, complete the Student Health Insurance Plan Waiver online by the specified deadlines for the annual plan. If you complete a waiver request, please keep a copy of the email confirmation for your records. Visit Student Health Services for more information.

For international students: Any student with health insurance provided outside the United States will be required to enroll in the Wheaton Student Health Insurance Plan. This policy complies with Massachusetts state insurance regulations and ensures timely and quality health care while attending Wheaton.

Optional Accident Insurance Plan

Wheaton also offers an optional Accident Insurance Plan for any student who waives the primary Wheaton Student Health Insurance Plan. This plan provides low-cost secondary insurance coverage, particularly for varsity athletes (under the accident sections of both policies, varsity athletes are covered 100 percent, subject to the policy limitations).

Learn more about Health Insurance options.

Monthly Payment Plan

The Interest-Free Monthly Payment Plan helps families budget education expenses over the course of each term. The $45.00 enrollment fee includes toll-free education payment counseling and 24-hour, automated account access. Click here for a brief tutorial on the Campus Commerce payment plan. For more information on monthly payment plans and payment plan options go to MyCollegePaymentPlan.

Families may budget any amount, up to their full cost of tuition, fees, room, and board. Students will see updates to their student accounts in live time on Campus Commerce throughout the year, when miscellaneous charges are assessed, which may result in a balance due to the college.

Non-Payment of Tuition or Fees

If the payment is not received by the term’s due date, a $100.00 late payment fee may be assessed each month on student accounts not paid in full, not fully covered by financial aid and/or on an approved Nelnet payment plan. Students who have not met their financial obligations to the College will not be allowed to register for additional courses. Grades, transcripts, and diplomas will be withheld from students whose accounts show overdue balances.

Any student who has selected campus housing will not be permitted to move into their campus residence until their student account is paid, fully covered by financial aid and/or on an approved payment plan.

The College policy requires the withholding of all credits, educational services, issuance of transcripts, and certifications of academic records from any person whose financial obligation to the college (including delinquent balances and liability for damage) is due and/or unpaid. If any overdue obligation is referred for collection by the college or to an outside agency or attorney for collection efforts and/or legal suit, the debt is increased to cover all reasonable costs of collection, including collection agency fees which may be based on a percentage of the balance owed at a maximum of 50% of the debt, and all collection costs and expenses, including reasonable attorney fees and court costs that the College may incur in such collection efforts. By registering for any class at the College, each student accepts and agrees to be bound by the foregoing College policy as applied to any preexisting or future obligation to the College. The College reserves the right to report to a credit bureau those accounts placed with collection agencies.

International Payments

Convera

Wheaton College and Convera GlobalPay for Students have proudly partnered through Nelnet to offer you a simple, secure, and smart way to pay your fees online. Convera’s platform is trusted by 800+ institutions worldwide to enable payments in 140+ currencies across 200+ countries and territories. Wheaton College does not accept overpayments on student accounts. Please transfer only the amount due on your student account to avoid payment delays.

Why choose Convera:

• Students, parents, and sponsors can use this platform to pay deposits, tuition fees and more
• Avoid costly transaction charges from your bank
• Pay online via popular options including bank transfer, credit, or debit card or eWallet
• Compare payment options instantly and Convera holds the exchange rate for 72 hours
• If you find a cheaper quote from your bank, Convera will match it with their Price Promise
• Track your payment status by SMS and email
• Multilingual platform available in 10 languages
• Access 24/7 live chat on the platform or contact our friendly team: [email protected]
• A platform built with security in mind so that your money is protected
• Ability to initiate refunds easily should circumstances change
• Pay your fees via a global partner which has been helping students achieve their education dreams for over a decade

Receive the Convera GlobalPay for Students Price Promise*  

*Disclaimer: If you find a lower price from your bank, you may submit a claim under the Price Promise program asking Convera to match your bank’s price by emailing us at [email protected].

Customer Support
Email: students.convera.com/#!/contacts – Please include student’s full name, student ID, and institution name in the subject line of the email.

We also provide a dedicated student inquiry hotline that will help you through the payment process.
USA / Canada
877.218.8829
402.884.3041

Flywire

Wheaton College has partnered with Flywire to offer a safe and streamlined way to make international tuition payments. Flywire’s mission is to save international students and their families’ money that would otherwise be lost on bank fees and unfavorable foreign exchange rates. With Flywire, you can pay from any country, choosing from a variety of local payment methods, including bank transfers, credit cards, and e-wallets (PayPal & Alipay).

You are also offered excellent foreign exchange rates, allowing you to pay in your home currency (in most cases) and save a significant amount of money, as compared to traditional banks. In addition, the posting of the payment into your Wheaton College account will be faster, you will be able to track where your payment is in the transfer process, and you will be notified via text/email from Flywire when it is received by the college. If you have any questions while making your payment, Flywire provides around-the-clock multilingual customer support via phone, email, live chat, and WeChat.

Wheaton College will not accept any payment in excess of the amount due on the student account.  If a payment is received that is in excess of the account balance, the excess amount will be returned to the sender. Families wanting to provide their student with funds for living expenses should transfer funds directly to the student’s personal bank account.

For safety and security reasons, students should only make international payment through Convera or Flywire. Do not attempt to make international payments through other companies or third party vendors or via direct wire transfers to the college.

Mailing Instructions

If you are sending your payment by mail, please send your payment at least fifteen business days prior to the term’s due date to avoid late payment fees and student account holds.   If you are sending a college savings plan payment, please request your payment from your college savings plan administrator at least 30 days in advance of the term’s due date to avoid late payment fees and student account holds.  Check payments can be made online at Campus Commerce with no processing fee.   Online payments are credited to the student’s account in real time.

Payments should be sent directly to:

Wheaton College Student Financial Services
26 East Main Street
Norton, MA 02766