Event Form/Reservation Request

Please fill out the form below to the best of your ability.

Please keep in mind:

Filling out this form does not confirm your reservation.
Once we have received your request and our office has determined that facilities are available, you will receive confirmation paperwork via email.
It is important that you read your confirmation paperwork carefully and contact our office with any questions you might have.
If you have not received your confirmation paperwork, your reservation has not been approved.
Once you have received an email confirmation from R25, email all changes/additions to events@wheatonma.edu.

Please make requests at least 5 business days prior to the event. Thank you.

Questions while completing this form? Contact us at (508) 286-3789.

Information about requester

Requester Name:

Requester Email:

Requester Phone:

Sponsoring department/organization:

Advisor Information (if applicable)

Advisor Name:

Advisor Email:

Advisor Phone:

Information about the event

Event Name:

Event Description:

Event Date:

View Calendar

Event Start Time:

Event End Time:

Event Set-Up Time:

Event Takedown Time:

Rehearsal Time:

NOTE: Media Services can support rehearsals on the same day as the actual event.

Please list additional days and times of your event if it occurs more than once:

Information about Space Being Requested for Event

Expected # of attendees:

Check Space Availability Grid [availabe on-campus only]

Location (first choice):

Location (second choice):

Please list additional rooms needed:

Set-up needs

Show/Hide Setup Needs

Please indicate quantity of each request.

8 Ft Table:

6 Ft Table:

Round Table:

Chairs:

White Paper TableCloths:	Blue Paper TableCloths:
*Linen TableCloths:	*Linen Skirting:

*Extra fees apply when ordered.

Easels:

Trash Barrels:

Display Boards:

Keg Barrels:

Podium with Seal:

Podium with Plaque:

Blank Podium:

Music Stands:

Blue Risers (4x8):

Other Set-up Needs

Space Layout Requested

Space Layout and Room Capacities Chart

Please choose one layout for primary event space:

Audience	Circle	Boardroom	U-shape
Open Square	Closed Square	Diagram to follow (See Samples in our Tools)
Other - Please Specify:

Room set-up(s) for other spaces:

Special Service Needs (fees may apply)

Show/Hide Special Needs

Media needs (indicate quantity of each request)

Show/Hide Media Needs

Food Needs

Show/Hide Food Needs

Miscellaneous Information

Additional Information about Event/Services Requested/Set Up Needs:

Please remember this is a request for a reservation. Your reservation is not confirmed until you have received a confirmation summary of your event details via email, from our scheduling system. Thank you for your cooperation.

Comments are closed.

All campus	Staff event/meeting
Faculty event/meeting	Student club/Org meeting
Concert/performance	Rehearsal
Religious/worship	Review session
Student event	Lecture/speaker
Class	Dept Meeting

Requesting a laptop:	Windows PC	Macintosh	N/A
Bringing own laptop:	Windows PC	Macintosh	N/A
Network access needed:

VHS, Standard
VHS, Multiregional
DVD, Standard
DVD, Multiregional
N/A

Bringing Film:
Film on Reserve:	If yes: Title