Wheaton College Norton, Massachusetts
Wheaton College
Disability Services

Academics

Housing Accommodations Procedures and Guidelines

 

Wheaton College is deeply committed to the full participation of students with disabilities in all aspects of College life, including residential life. In accordance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act Amendments Act of 2008 (ADAAA), Wheaton has established procedures to ensure that students with documented disabilities receive housing assignments that reasonably meet their needs as required by law. According to the ADAAA, a disability is defined as any mental or physical impairment that substantially limits the individual in a major life activity compared to the average person. In determining the extent of one’s limitation, the nature, severity, duration, and impact of the impairment are relevant factors. Requests for particular housing assignments based on a student’s preference, rather than need, such as a certain type of room/location or desire for a quiet, undisturbed place to study, will not be honored.

Please note: Housing Accommodations must be applied for annually.

Procedures for Requesting a Housing Accommodation

Please note: Students are encouraged to keep track of their submission of the required forms, including medical forms, to ensure that their packets are complete by the specified Housing Accommodation Committee meeting. Although every effort will be made to respond to emails throughout the process, the Housing Accommodation Committee and Office of Disability Services may be delayed in responding to individual emails, due to the volume of requests. Students are highly encouraged to check our webpage for answers to any questions they may have prior to emailing.  

    1. Register with Disability Services
      • Complete an online Intake Form
      • Set up an Intake Interview with the Associate Dean of Disability Services. Call (508) 286-8215 to schedule.
      • Students already receiving accommodations through Disability Services do not have to submit another Intake Form.
    2. Complete the online Housing Accommodations Request Form
      • Students must request housing accommodations annually.
    3. Submit disability documentation.
      • Students with health or physical medical conditions please submit:
        Medical Provider Form
      • Students with psychiatric or mental health conditions please submit:
        Psychiatric-Mental Health Form
      • Students with permanent or unchanging medical conditions are not required to resubmit documentation after the first Housing Accommodation submission.
        All other students must annually submit a medical or mental health form that speaks to the current impact of their disability.

Submit all required forms to Disability Services, by any one of the following means:

Fax 508-286-5621
Email Housingaccommodationcommittee@wheatoncollege.edu
Mail Disability Services-Housing Accommodation Committee
Wheaton College Filene Center
26 E. Main Street Norton MA 02766

 

Please note: Students, parents and/or medical providers may choose to use technology to communicate with the Housing Accommodation Committee.  Please note that all documentation received in any form will be stored electronically by the Housing Accommodation Committee.  Due to the nature of electronic communication and storage, there is always the possibility that unauthorized persons may attempt to/or inadvertently discover your personal information. While the college takes every precaution to safeguard your information, we cannot guarantee that unauthorized access to electronic communications could not occur.

Housing Accommodation Request Deadlines

Deadlines were established to allow application review and accommodation considerations prior to the general housing selection process.

  • Students are advised to start the process early to allow adequate time to obtain the necessary documentation. Efforts to obtain documentation from a health care provider often require advanced notice and may take several days to several weeks to prepare.
  • Incomplete application materials may delay the eligibility-determination process.
  • Applications submitted after the deadline will be accepted and reviewed on a monthly basis. Late applications can be submitted by the first of each month for consideration during the mid-month Housing Accommodation Committee meeting.
  • Decisions will be emailed to students by the end of the month of application completion.
  • Wheaton College will strive to meet late applicants’ accommodation needs, including any needs that develop during the semester; however, fewer options may be available.
  • Students must request housing accommodations annually.

ACADEMIC YEAR AND SEMESTER APPLICATION DEADLINES
All applications and supporting materials must be submitted by the following dates.

  Fall Semester  Spring Semester
Returning students March 1st  December 1
New students June 15th  January 1

 

Additional Procedures:

Students with service animals, those requesting permission to have an assistance animal and/or students who wish to have a Personal Care Attendant must also refer to the respective information about additional policies, procedures and expectations.

Students who may require assistance in an emergency evacuation are urged to identify themselves directly to the Public Safety Department.

Service/Emotional Support Animals

Personal Care Attendant

Emergency Evacuation: Students who may require assistance in an emergency evacuation are urged to identify themselves directly to the Public Safety Department.

Committee Review and Housing Assignment

Requests for housing accommodations are reviewed by the Housing Accommodation Committee. Committee members include a representative from Residence Life, Disability Services, Counseling, and Health and Wellness.  Reasonable and appropriate accommodations depend upon the disability, the housing environment, and the measures necessary to ensure equal access. Requested accommodations may not be granted if deemed unreasonable, unduly burdensome, or if alternative accommodations are available. Decisions will be emailed to students by the end of the month of application and students will be given instructions for proceeding with room selection.

Appeal Procedures

Students who are not granted housing accommodations through this process have the right to appeal the Committee’s decision. If a decision denying the request for disability housing accommodations is made, students will receive information about the appeals process with their decision letter. Students not approved for housing accommodations, or whose appeal is denied, should proceed with standard room-selection procedures. Students who are denied an animal on campus must refrain from bringing the animal to campus until an approval is granted.

 

 

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