On This Page (last updated 7/7/20)
- Important Links
- COVID-Conscious Residential Model
- Fall Semester Residency Declaration
- Impact on Room Selection
- Housing Timeline
- Room Selection
- Opportunities to Ask Questions
- Fall 2020 Packing Guide
- Fall Housing Intent Form (due July 8th)
- Room Selection Webinar, 7/6/20 (access through Inside Wheaton)
- Return to campus website
COVID-Conscious Residential Model
- We will be housing students in singles and doubles (and adjusting room occupancy accordingly).
- We will be setting aside a number of rooms for necessary Quarantine and Isolation spaces.
- We will be coordinating a process to address student needs that pertain to underlying medical conditions who choose to live on campus.
- We have developed a Housing Flexibility Plan. Given that the risk of exposure to COVID-19 will be a reality in the Fall semester, it is likely that some students may not be comfortable or able to be on campus, even with substantial safety protocols in place.
Under the COVID-Conscious Residential Model, we are empowering students to choose the way in which they pursue their education while the threat of infection from the Coronavirus and other factors remain concerning. We ask all students complete the Fall Housing Intent Form by July 8, 2020.
The outline below describes the fall housing plans in detail, as well as what Wheaton will look like when we reopen this coming August.
Please note that the options outlined assume that state regulations and public health guidance allow us to open the campus and are subject to change at any time as the situation evolves.
Fall Semester Residency Declaration
For our planning, it is essential that all students fill out the Fall Housing Intent Form by July 8, 2020. (Note: access to the form is restricted to Wheaton Gmail accounts)
While the survey is non-binding, declaration of your residential intent by July 8, 2020 is REQUIRED to enter into the housing selection process and receive a room assignment. Additionally, to have your bills adjusted appropriately based on your residential status.
After July 8, you will not not be able to change your status to living on campus, but you will still be able to change your status to off-campus and learn remotely at any point. We have adjusted our normal Refund Policy for students who withdraw or move off campus even after the semester begins to provide more flexibility given the uncertainties.
A student’s options include:
- Residential — Students who live on campus will be in single or double occupancy spaces and will experience a residential experience with limited access to services, clubs, and organizations. Classes may be offered face-to-face, online, or as hybrid courses incorporating both in-person and virtual experiences.
- Commuting — Students living at a parent, guardian, or other family member’s permanent residence and coming to campus to attend classes.
- Off-Campus — Students living in a residence that you own, rent, or lease and coming to campus to attend classes.
- Remote — Students living in a residence off campus and studying remotely
- Studying Away — Students living and studying off campus as a part of a specific program (i.e. study abroad).
- Leave of Absence (returning student only) – Students in this case may choose to temporarily suspend their studies at Wheaton until the Spring semester
- Deferred Enrollment (new students only) – Students in this case may choose to temporarily suspend the start of their studies at Wheaton until the Spring semester
Please contact Student Financial Services if you are considering changing your residency status. A change in your residency status may impact your financial aid award for the 2020 – 2021 academic year.
This decision is for the Fall term only. We would love to have everyone back in Spring, however decisions on the Spring term have not been made. As such, the process for a student to return to campus in the Spring will be determined at a later date.
No matter which option students choose, there will be full access to all the academic support, advising, counseling, and other services that Wheaton provides.
Impact on Room Selection
All residential rooms will have only one or two occupants; there will be no triples or quads in rooms that are one big room (i.e. triples in McIntire). The occupancy of suite-style rooms will be based on the bedrooms, so the singles and doubles within suite are considered single and double rooms. This includes rooms that are suite style in all of our residence halls. For example, our quads in Metcalf that have one entrance from the hallway and then separate doorways for a double on the left and another double on the right will still have four residents.
We are also keeping sufficient spaces offline for isolation and quarantine use when that becomes necessary. This will result in one or more of our residence halls being reserved for this space. Currently Everett Hall will be offline and reserved for isolation and quarantine. Please be advised that as a result we anticipate that single rooms will not be readily available. Many students, including Seniors and Juniors, should expect to live in double rooms.
The resulting changes will require students to take place in our new Fall Semester Room Selection process. For returning students, this will replace the process that took place in the Spring semester. For new students, the change is minimal. For more information on how it will impact you, see the Room Selection information below.
The changes to our occupancy will undoubtedly put a strain on our capacity. Currently our goal is to honor every student request to live on campus.
Wednesday, July 1, 2020
Student Intention Declaration Opens
July 1 – 8, 2020
All Students Fill Out Fall Housing Intentions Form
July 2nd & 6th, 2020
Fall Housing Q&A Sessions
July 20 – 24, 2020
Returning Student Room Selection
New Student Housing Assignments Confirmed
A lot of changes are coming to campus, and as such, we want students to be able to choose their residential living space with the various changes in mind. This will result in a new version of room selection as it pertains to the COVID-Conscious Residential Model. With this new process comes a lot of questions, so please see below on more detailed information based on various communities throughout campus.
To Participate in Room Selection
- Every Student (on campus, off campus, commuter, remote, etc needs to fill out the Fall Housing Intent Form form by July 8, 2020.
- All residential students will need to digitally “sign” the updated Housing Agreement within the Housing portal. These additions include guidelines to having a COVID-Conscious Residential Model as well as the new Safety Expectations in the Residence Halls
Other Important Information
- Our intention is that a students Fall Housing assignment will be the same for the Spring semester, as it would in a traditional year. However we will continue to evaluate this in the coming months and communicate adjustments as circumstances necessitate.
- Room changes for convenience (e.g., to get a new roommate or a new building/room type) will be severely limited.
- While we reset the Housing Portal, returning students may see the room assignment they chose in the Spring. That does not indicate that your assignment will not be changed.
- All applications related to housing do not need to be resubmitted.
- All processes for new students will remain the same.
- Residential Life staff will attempt to honor mutual roommate requests and will house students into designated first-year spaces or matches in upper division housing for transfer students.
- New Students will be living in primarily double rooms. Those without a roommate request will have a roommate assigned by Residential Life.
- Room assignments and roommate information will be released to Wheaton email addresses by early August.
- Most RA housing placements will not change.
- Your direct supervisor will be in contact with you about your room / assignment confirmation.
- There will be an updated RA contract that will need to be signed if you wish to continue as an RA for the 2020-2021 Academic Year, which includes adjusted responsibilities due to COVID guidelines.
Theme Houses & Incubator Suites
- Houses will not have to redo the application / reapplication process in order to be a house for the 2020-2021 Academic Year.
- Due to the nature of adjusted programming models on campus, all houses will automatically be approved to return for the 2021-2022 Academic Year, contingent on there not being any severe conduct or health and safety violations carried out by the House as a whole.
- While house membership applications will not need to be redone, there may be currently accepted members that decide not to return to campus in the fall. Their vacancies will need to be filled. This can be accomplished by doing an expedited membership application process, with final members decided by July 17th.
- Due to the need for spaces on campus, if house vacancies are not filled using an expedited membership application process, students will be assigned to those vacancies by Residential Life staff.
- If a house member is approved for a COVID-related housing accommodation, other house members should work with the student and/or Residential Life (if the student permits) to fulfill the approved accommodation within the house should the student want to continue living in the house.
- Suites will not have to redo the application / reapplication process. Previously awarded suites will still be honored.
- While suite applications will not need to be redone, there may be current suite residents that decide not to return to campus in the fall. Their vacancies will need to be filled. Suite leaders will be responsible for finding and communicating with Residential Life the new students that will fill vacancies.
- Final suite residents need to be decided by July 17th.
- Due to the need for spaces on campus, if suite vacancies are not filled by the suite leader / suite, students will be assigned to those vacancies by Residential Life staff.
- If a member of a suite is approved for a COVID-related housing accommodation, other suite members should work with the student and/or Residential Life (if the student permits) to fulfill the approved accommodation within the suite should the student want to continue living in the suite.
- Students with previously approved accommodations that had selected a room will be contacted to confirm that room, or to indicate if they would prefer a different space based off of the information about the COVID-Conscious Residential Model.
- Students who have been approved for an accommodation and have not chosen a room yet will be contacted to choose a room before general room selection begins.
- If you are looking for more information on how to apply for a COVID-related housing accommodation due to a high risk pre-existing condition, please contact Autumn Grant (email@example.com) before July 8th.
Brave, Bold, and First
- Reapplications do not need to occur.
- Students and peer mentors who have already accepted and have been housed do not need to move.
- Applications for additional members will open if needed.
- Reapplications do not need to occur.
- Students who have already accepted and have been housed do not need to move.
- Applications for additional members will open if needed.
May Fellows (Beard)
- Status as a May Fellow does not change
- Students already assigned to Beard will need to choose a room assignment again and they will still have the opportunity to choose Beard as the May Fellow community.
- Previously accepted Wellness applications will still be honored. There are still applications under review, and students will be notified throughout July.
- No new Wellness applications will be accepted.
- Students already assigned to Pine will need to choose a room assignment again and they will still have the opportunity to choose Pine as the Wellness community.
Common Interest Communities (Female to Nonbinary, Substance-Free, Quiet Housing)
- Students do not need to opt into CICs again. Previously indicated CIC interest will carry over and students who have opted into specific CICs will be able to see those rooms as options for housing.
- CIC locations will not change.
- Students hoping to opt into a CIC purely for superficial reasons (i.e. upper campus vs. lower campus) will not be granted access to view those rooms as options.
General Room Selection
- Unless indicated above, all students who intend on living on campus in the fall must redo the room selection process.
- The new room selection process will occur July 20th thru 24th.
- Students that already have mutual roommate matches will be able to keep these matches in the system.
- Room selection time slots will occur in the same order as they were back in April. For example, if your time slot was April 20th at 9am, your NEW time slot will be July 20, 2020 at 9 am
Opportunities to Ask Questions
- Fall Housing Q&A sessions will occur for Theme Houses, suites, Resident Advisors, and students with accommodations to discuss the unique housing changes and impacts for those students (Zoom meeting links will be sent via Wheaton email).
- An all-student Q&A session about fall housing will occur on Monday, July 6, 2020 at 3:30pm. Registration information has been sent to your Wheaton email.
- All sessions will be recorded and available to view if you are unable to attend during the scheduled time.
- Email Residential Life (firstname.lastname@example.org)