Having a contract is the best way to ensure that a vendor will uphold their services.

Once you’ve negotiated all the details and price, visit the SAIL office to review and receive a signature.

Contract/Invoice Payment Process

Contracts and invoices are used for paying an individual, performer, or business. The process is as follows:

  • The business/performer will mail/fax a contract/invoice directly to a member of your club or to a representative in the SAIL office.
  • Your club advisor or a representative in the SAIL office must sign contracts before they can be uploaded on Engage@Wheaton for processing. Invoices do not need to be signed before being uploaded, but it is highly recommended to have your advisor review it.
  • The SAIL Student Banker must receive contracts/invoices 14 days in advance of when you need a check to be written since checks are always distributed on Fridays. You can pick up the check or have it mailed directly to the vendor.
  • If you wish to pay a vendor for a service and they cannot provide a contract, contact the SAIL office.


Students can NOT sign contracts.