Interested in becoming more involved with your 50th reunion? Your class leaders are looking for individuals to help with programming, outreach and fundraising. To learn more contact your class leader or staff member below.
Reunion Committee roles:
- Class Treasurer – While the 50th Reunion receives a budget from the College there are often items that classes wish to purchase. All food, beverages, decorations, souvenirs, flowers etc. in the dorm parlor are paid for by the class.
- Memory Book Chair – The Chair has one of the most rewarding jobs on the Reunion committee and also one of the most time‐consuming. These books make fascinating reading and are guaranteed to generate enthusiasm for Reunion. Encouraging classmates to make submissions takes many hours, but the main ingredient for success is a hard‐working chair and outreach committee. The chair does not proof read the book but can review it for glaring errors. Often members of the class will send submissions directly to the chair instead of Alumni Relations. Keeping detailed documentation of which submissions were sent and then forwarding along to the office is critical. The books are mailed in January with a cover letter from the chair with the first communication typically happening after Labor Day.
- Attendance Committee – This committee is responsible for inspiring classmates to return for Reunion and can work with the Reunion Chair/Memory Book Chair on communications to the class. We have found that personal calls and emails are most effective in driving Reunion attendance. The attendance chair will need to recruit callers and divide the class into telephone and email trees. If possible, all classmates should be assigned to callers who know them. Alumni Relations can supply current contact information once the members have signed a confidentiality agreement. Coordination with class callers is critical. Some classes may choose to have the class giving callers and the Attendance committee be one in the same.
- Souvenir Committee – If the class wants to provide mementos (pashminas in the past) for classmates, this committee is responsible for doing so. The funds come out of the class bank account with permission from the Class Treasurer and Reunion Chair.
- Hospitality Committee – This committee is responsible for the setup at headquarters (50th is typically in Meadows Center). This committee will coordinate distribution of souvenirs, decorations and other logistical needs at headquarters including any food or beverages being serviced in the parlor over the weekend. In the past the committee focused on soliciting decorations, photos, posters, etc. that represented their time on campus. Alumni Relations will work with campus partners to provide classes with supplies such as 100 cups, napkins, corkscrew, ice easels, CD player etc.
- Communications Chair – The chair would work with the Reunion Chair and all Wheaton staff liaisons to ensure important information is on the Class page or Social Medial channels (if applicable).
- Campus Events Committee – Review the overall Reunion schedule organized by the College and see if and when class specific programming would make sense. In the past, the committee organized a classmate panel on Saturday afternoon leaving time for a class meeting and election. There is an all class interfaith service on Sunday morning where a 50th Reunion member are asked to read a passage. The committee may suggest a mini memorial service at some point over the weekend. Making a recommendation to the full committee if after dinner activities is warranted also falls into this committee’s purview.
- Mini-Reunion committee – Classes often have a history of holding mini-gatherings in non-reunion years. Wheaton staff liaisons can share with you heat maps of where classmates are concentrated. The mini-Reunions are usually casual in nature, lunch at a home/restaurant or trips to local museums. The committee would recruit a classmate to organize an event in their area, attend the event and act as greeter and host. Alumni Relations can send out invitations and also provide and event-in-a-box (Wheaton M&M’s, Wheaton banner, blank nametags, napkins). The mini-Reunion committee would coordinate with the Chair and Wheaton Fund Chair to help leverage and steward classmates who have made gifts in honor of their 50th Reunion.
Wheaton Fund Gift Committee
The Wheaton Fund Gift Committee works closely with the Wheaton Fund Gift Chair Program and Wheaton Fund staff. The Committee is comprised of volunteers who are advocates and examples to their peers.
- Promote alumni engagement and participation through the Wheaton Fund
- Cultivate, engage, solicit and steward classmates
- Attend Fall Fest and Reunion Weekend activities
- Communicate with the Wheaton Fund Gift Chairs and the Wheaton Fund Program Manager
- Make Wheaton a philanthropic priority with a commitment through the Wheaton Fund
As a Wheaton Fund Gift Committee member, you will continue to foster a strong relationship with Wheaton and provide the important resources for Wheaton to pursue initiatives each and every year.