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Events and Gatherings

First and foremost, masks are required at all indoor events, regardless of vaccination status. We will continue to exercise caution when conducting or planning meetings and gatherings, and we will prioritize the use of spaces on campus for the in-person student experience. Most faculty and staff meetings will remain virtual.

In-person campus events and gatherings will resume on January 31, 2022 with limited restrictions. At this time, events on campus are only open to members of our community who are in our testing cadence. Event attendees are required to adhere to space occupancy restrictions. 

All Wheaton College Community Members participating in an event or gathering on campus must adhere to the guidelines outlined below.

  • Indoor events, meetings or gatherings must adhere to current room capacity space and cannot exceed 100 people, with the following exceptions:
    • Weber Theatre, Chapel Sanctuary, and Emerson Dining Hall may exceed the 100-person maximum but will be limited to 50 percent of their official capacity.
    • Haas Athletic Center Field House may not exceed 500-person facility maximum and will be additionally reduced based on the exact setup, equipment and needs. 
    • Clark Recreation Center may not exceed 273-person facility maximum and will be reduced based on the exact setup, equipment and needs.
    • All inquiries regarding capacities should be submitted to Events@wheatoncollege.edu
    • Food service at events is permitted.
  • Pre-registration for all events is recommended to maintain an accurate attendee list.
  • Registration check-in for all indoor events is required to maintain an accurate attendee list.  It is recommended that outdoor events follow the same protocol. Event hosts should maintain this list for at least three weeks following the event.
  • A symptom check of all attendees prior to entering the gathering is recommended. This may be a sign, CoVerified app, or attestation prior to the event.

Indoor Events and Gatherings

For College-Sponsored Events indoors, hosting departments and registered student organizations must ensure that their attendees are at all times abiding by current College protocols related to COVID-19 exposure mitigation, including mask-wearing, physical distancing, hygiene, and cleaning and disinfection. Occupancy restrictions may apply. Food and drink may be permitted so long as the College’s protocols related to indoor dining are followed. Attendees should be informed in advance of an event that it will include food and beverage and be reminded of College protocols.

Non-Sponsored Gatherings indoors (such as informal social gatherings, student study groups, lunches, etc.) are subject to College policies related to guests and may not, under any circumstance, exceed occupancy capacities at any time.  Student hosts of gatherings within residence halls must monitor attendance to ensure compliance with this policy. Eating and drinking at indoor, Non-Sponsored Gatherings outside of designated eating and drinking spaces (dining halls, cafes, kitchenettes, etc.) is prohibited.

For Private Events, attendees are subject to any safety protocols outlined in their respective agreement with the College.

Outdoor Events and Gatherings

For College-Sponsored Events outdoors, hosting departments and registered student organizations must ensure that their attendees are at all times abiding by current College protocols related to COVID-19 exposure mitigation, including mask-wearing, physical distancing, hygiene, and cleaning and disinfection. Food and drink may be permitted so long as College protocols related to outdoor dining are followed. Attendees should be informed in advance of an event that it will include food and beverage and reminded of College policies.

Non-Sponsored Gatherings outdoors (such as informal social gatherings, student study groups, lunches, etc.) are permitted so long as attendees are at all times abiding by current College protocols related to COVID-19 exposure mitigation, including mask-wearing, physical distancing, hygiene, and cleaning and disinfection. Food and drink may be permitted so long as the College’s protocols related to outdoor dining are followed.

For Private Events, attendees are subject to any safety protocols outlined in their respective agreement with the College.

In all cases, the College retains sole discretion to restrict events and gatherings.

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Guidance for Performance Activities

Singing

Policy

All singers must wear face coverings during performances, rehearsals, and instruction and must maintain:

  1. at least 3 feet of distance between masked singers; and
  2. at least 14 feet of distance between masked singers and non-ensemble members.

When outdoors, fully vaccinated singers may remove their face coverings during performances, rehearsals, and instruction when facing in the same direction and not toward one another and when:

  1. at least 6 feet of distance can be maintained between unmasked singers; and
  2. when at least 25 feet of distance can be maintained between unmasked singers and non-ensemble members.
Additional Guidance

For fully vaccinated singers, properly fitted singer masks are strongly encouraged. For unvaccinated singers, properly fitted singer masks are required.

Indoor group performance, rehearsal, or instruction length should be limited to 30 minutes of active singing. Indoor spaces should be vacant for at least 30 minutes after use. Indoor private lessons involving only one student, one faculty member, and an accompanist should be limited to 60 minutes of active singing. Indoor lesson spaces should be vacant for at least 15 minutes after each lesson. Open windows and use of air cleaners is strongly recommended for all music making involving singers.

Outdoor group performance, rehearsal or instruction length should be limited to 60 minutes of active singing. However where performers remove face coverings, rehearsal or instruction length should be limited to 30 minutes of active singing.

Playing Wind Instruments

Policy

All wind players must wear face coverings during performances, rehearsals, and instruction and must maintain:

  1. at least 3 feet of distance between masked wind players; and
  2. at least 14 feet of distance between masked wind players and non-ensemble members.

When outdoors, fully vaccinated wind players may remove their face coverings during performances, rehearsals, and instruction when:

  1. at least 6 feet of distance can be maintained between unmasked wind players; and
  2. when at least 25 feet of distance can be maintained between unmasked wind players and non-ensemble members.
Additional Guidance

Wind players may use a surgical mask with a slit to accommodate the mouthpiece, or may use a specially designed mask for this purpose.

Bell Covers are required for all wind instrument players. Bell covers are ideally made from surgical mask material, or double layered fabric with a MERV13 filter between layers. Special covers are available online.

With regard to condensation from wind instruments, “spit valves” should not be emptied onto the floor. Instead, performers should bring their own “puppy pad” or cloth and be highly mindful of sanitizing during use.

Indoor group performance, rehearsal, or instruction length should be limited to 30 minutes of active playing. Indoor spaces should be vacant for at least 30 minutes after use. Indoor private lessons involving only one student, one faculty member, and an accompanist should be limited to 60 minutes of active playing. Indoor lesson spaces should be vacant for at least 15 minutes after each lesson. Open windows and use of air cleaners is strongly recommended for all music making involving wind instruments.

Outdoor group performance, rehearsal or instruction length should be limited to 60 minutes of active playing. However where performers remove face coverings, rehearsal or instruction length should be limited to 30 minutes of active playing.

Playing string, percussion, and keyboard instruments

Policy

When indoors, performers must wear face coverings during performances, rehearsals, and instruction and must maintain at least 3 feet of distance from other masked performers (singers and wind instruments) and all other persons.

Additional Guidance

When outdoors, performers may remove their face coverings during performances, rehearsals, and instruction and must maintain at least 6 feet of distance from other unmasked performers and all other persons. ” Indoor performance, rehearsal, or instruction length should be limited to 60 minutes of active playing. Indoor spaces should be vacant for at least 15 minutes after use.

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Last updated: January 20, 2022