Students who have completed an application for financial aid and have eligibility for federal work-study funds (FWS) may receive a FWS award as part of their financial aid package. Students who do not received FWS are automatically eligible for Wheaton Work (WW). Both are commonly referred to as a “work allotments” or earnings limit. Most students use these funds to cover books, supplies and personal expenses. Students’ total yearly earnings must not exceed the total work allotments: Students are not eligible to work on campus once they have earned their full work allotments. Unused work-study allotments may not be carried over to the next academic year.

What happens if my Federal Work Study or Wheaton Work funds run out before the end of the academic year?
You are responsible for managing your work awards appropriately. If your FWS or WW funds run out, you must stop working on campus.  You cannot continue working in your position on a volunteer basis.

Non academic year employment

Students do not earn their work-study or Wheaton Work allotments during January Break (except when performing paid community service), Senior Week, Commencement-Reunion Weekend, or summer break. During these time periods, students hired by individual departments are paid from the department’s operations budget. New Request for Hire/Work Authorization Forms (RWAF) must be completed so that student workers can be processed on the nonacademic year student payroll.

Hours per week table

To determine the number of hours a you should work each week in order to earn your allotment, use the following table. This table is based on a 31-week academic year, which includes all break periods except January Break.

Work Allotment Pay Rate Hours Per Week*
$1500 $12.00 4.0
$1500 $12.15 3.9
$1500 $12.50 3.8
$2000 $12.00 5.3
$2000 $12.15 5.3
$2000 $12.50 5.1

*This table of hours per week is based on a student working in one position only. If you work in more than one position on campus, these hours must be divided among all positions.