To access WINDOW

  1. Click on the “insideWheaton” link on the top of Wheaton’s homepage.
  2. Use your Wheaton ID (W12345678) and email password to sign in.
  3. Once logged in, you can click on WINDOW folder

Registration

From the Main Menu select Student & Financial Records

  • Click on Registration
  • Click on Select Term

From the pull down menu, choose the current term.

  • Click on SUBMIT TERM
  • Enter the Registration Pin that you obtained from your faculty advisor.

Please note: You will not be asked for a Registration Pin during add/drop if you select courses during registration.

Sign-In (January & September Only)

There are three SIGN-IN screens that you must complete in order to gain entry to the WINDOW.

  1. You must check the I am here box, and click SUBMIT
  2. Click CONTINUE
  3. Please read the Terms of Usage page very carefully. Click CONTINUE.

IF YOU DO NOT COMPLETE ALL THREE SECTIONS OF SIGN-IN – YOU WILL NOT BE ALLOWED ENTRY TO WINDOW

Check Registration Status

From the Student Menu

  • click on Registration Menu
  • click on Check Your Registration Status

This form displays various pieces of information pertinent to your record; some may affect your registration. If you are receiving an error message when trying to register, the answer may be here. For example:

You may have Holds on your record for an outstanding balance due the college.

Action: To view the specific Hold(s), check View Holds on the WINDOW. All questions regarding financial holds should be addressed to Student Financial Services located in the Admissions building.

Your Academic Standing (suspension, dismissal, etc.) may prevent registration.

Action: If you believe this is an error or if your standing has recently changed, address your questions to the Office of the Registrar located in the Doll’s House.

Your Student Status (withdrawn, dismissed, etc.) may prevent registration.

Action: If you believe this is an error or if your status has recently changed, address your questions to the Office of the Registrar located in the Doll’s House.

When registering for a course, you may have received a CLASS RESTRICTION. The Class referred to here is your Class Year of record.

Action: If you believe this is an error, address your questions to the Office of the Registrar. If you seek to enroll in a restricted course on an exception basis, obtain the instructor’s signature on a Course Exception form available in the Office of the Registrar located in the Doll’s House.

Viewing Holds

From the Student Menu

  • click Student Records Information Menu
  • click on View Holds

If there are any financial Holds on your record that may prevent registration, issuing official transcripts or affect your graduation, they may be reflected here. All questions regarding financial holds should be addressed to Student Financial Services.

Viewing Schedules

Schedule by day and time
From the Student Menu

  • click on Registration Menu
  • click on Student Schedule by Day & Time

Click on the pull down menu to select the term

  • click on SUBMIT TERM

The courses for which you are registered will appear in a day and time format. Also, any course for which there is no designated time, such as, Independent Studies, Individual Research, etc. will appear at the bottom of the schedule with the message “Course not within date range or no times have been designated”.

You may want to print a copy of this matrix for your records.

Schedule with detail information
From the Student Menu

  • click on Registration Menu
  • click on Student Detail Schedule

This form provides you with more detailed information pertaining to your registration.

Viewing Transcripts

From the Student Menu

  • click on Student Records Information Menu
  • click on Academic Transcript (There is no need to use the pull down menu for Transcript Level or Transcript Type. The defaults of All Levels and Internal are appropriate for all students.)
  • click on Display Transcript

Your academic record will appear in chronological order by semester. All Advanced Placement work, transfer work and Study Away courses should be reflected here as well as all your Wheaton course work with semester and cumulative GPAs.

Add/Drop Classes

From the Student Menu

  • Click on Registration Menu
  • Click on Course Registration (Add/Drop)
Dropping a course

To Drop a course, click on the pull down menu to the left of the course, and select Web Dropped Course. When you are finished dropping your courses, you must click on SUBMIT CHANGES.

Adding a course

To Add a course, scroll down to the Add Class portion of the screen. Place the cursor in the first CRN field and type in the CRN of the class you wish to add. The CRN is the 5-digit Course Reference Number used to identify a course, lab or interview section each semester.

Moving your cursor with the mouse or the tab key, continue to insert CRNs in each block until you have recorded all of the courses you are adding.

When all of your CRNs are recorded, click on SUBMIT CHANGES.

Your current schedule with registered courses will appear. If you encounter a stop sign refer to the Registration Errors Section.

You are NOT registered for any course(s) with a Registration Error notation.

Courses for which you are successfully registered will have two identifiers:

1. Under the ACTION field, “NONE” will be reflected, indicating that no action need be taken.

2. Under the STATUS field, “Web Registered (and the date)” will appear.

(If you have added a course on an exception form, “Registered (and the date)” will be reflected in the STATUS field.)

When you have completed your Registration, PRINT A COPY OF YOUR SCHEDULE. This is your OFFICIAL copy, and serves as verification that you have successfully completed your Registration.

You will not receive a copy of your schedule from the Office of the Registrar.

Look Up Class To Add

From the Student Menu

  • Click on Registration Menu
  • Click on Look-Up Class to Addor
  • From the Add/Drop Form, click on CLASS SEARCH. This form allows you to search the class schedule using any of the selection options provided. For example, you can search for all Economics classes which meet at 9:30 on Monday. Please note that a subject area must be selected regardless of other criteria.
  • When you have completed your search criteria, click GET CLASSES.
  • If you find a course or courses that meet your needs and you wish to add it/them to your schedule, click on the box to the left of the course, and click ADD TO WORKSHEET. You must click SUBMIT CHANGES for the course(s) to be added to your schedule.

Registration Errors

To determine the specific registration error, scroll right to the STATUS field in the last column. A possible ACTION is reflected in the first column.

Status messages

CLASS RESTRICTION
Enrollment based on class year.+

CLOSED SECTION
Enrollment limit has been reached.+

MAJOR RESTRICTION
Enrollment based on declared major.+

DUPLICATE CRN
You have added the same CRN twice.

BOTH LECT + LAB/DISC REQ
You have selected a course that requires a lab section or vice versa. You must Add the course and lab simultaneously. One may not be taken without the other.

MAXIMUM HOURS EXCEEDED
Cannot override the 5.5 course limit on line.++

PREQ AND TEST SCORE ERROR
Enrollment based on one or more pre-requisites or test score.+

REPEAT COUNT EXCEEDS 0
Cannot authorize a repeated course on line.++

TIME CONFLICT WITH XXXXXX.
Cannot override on-line.+

PERMISSION OF INSTRUCTOR
Cannot override on-line.+

PERMISSION OF DEPARTMENT CHAIR
Cannot override on-line.+

REGISTER UNDER MATH 141
Register for MATH 141, you may change to SOC 141 or ECON 141 after the course has been completed.

PERMISSION OF ADVISING CENTER
Cannot override on-line.+

AUDITION OR INTERVIEW REQUIRED
Cannot override on-line.+

+Exceptions must be authorized by the instructor/department chair.

++Exceptions must be authorized by the Dean for Advising/Committee on Academic Standing.