Students often need to have their diploma and transcript sent to a foreign country and these documents must be authenticated by a designated federal authority. This authentication takes the form of a certification form called an “apostille” as approved by the Hague Convention.
To obtain the apostille, the student forwards to the Office of the Registrar a written request identifying which country will receive the records since different countries require different types of certification; her/his original diploma; requests a copy of her/his official transcript; provides a stamped, self-addressed envelope; and pays a processing fee ($6.00) per signature to be certified, checks payable to the Commonwealth of Massachusetts, to be sent with the documents; as well as the ($8.50) transcript fee, check payable to Wheaton College.
Once the request is received, it is processed as follows:
On the transcript, the following statement is typed: “This document is an official transcript of the named student’s academic record.” The statement is followed by the Registrar’s original signature, and the transcript is pressed with the Wheaton College seal.
On the back of the diploma, a similar statement is typed: “This document is an original diploma indicating the named student’s degree award.” The statement is followed by the Registrar’s original signature, and the diploma is pressed with the Wheaton College seal.
The Registrar’s signature on both the transcript and the diploma must be notarized.
A cover letter is written, the transcript and diploma are forwarded with the processing fee(s) and the student’s self-addressed envelope to:
Office of the Secretary of the Commonwealth
Commissions Section – Room 1719
Public Records Division
One Ashburton Place
Boston, MA 02108
For more information on obtaining an “apostille”, you can visit the Commonwealth of Massachusetts website.