Refund Policy and Tuition Refund Plan
Written Notice Required
Students must notify the Registrar's Office in writing that they are leaving Wheaton in order to be eligible for a refund. The date the written notice is received by the Registrar's Office is used as the official date of withdrawal.
First Semester (New) Students
Eligible students who leave during their first semester at the college will have their charges prorated based on the number of weeks of attendance, until the tenth week. Students who complete at least ten weeks, but do not complete the full first semester, will not be eligible for a refund.
Involuntary (Non-medical) Leave, Suspension or Dismissal
The refund policy does not apply to students asked to leave the college involuntarily during an academic term. Students on interim suspension, involuntary leave or dismissal are eligible for a prorated board charge only, based on the last date of enrollment.
All other eligible students will have their charges adjusted as follows:
Tuition and Fees
100% if notice is received prior to the start of the term.
Fall 2012 - August 28, 2012
Spring 2013 - January 23, 2013
80% if notice is received by the end of the 2nd week of classes.
Fall 2012 - September 8, 2012
Spring 2013 - February 2, 2013
60% if notice is received by the end of the 3rd week of classes.
Fall 2012 - September 15, 2012
Spring 2013 - February 09, 2013
40% if notice is received by the end of the 4th week of classes.
Fall 2012 - September 22, 2012
Spring 2013 - February 16, 2013
20% if notice is received by the end of the 5th week of classes.
Fall 2012 - September 29, 2012
Spring 2013 - February 23, 2013
Room & Board
There will be no reduction or adjustment of the room charge once classes begin each semester.
Seventy-five percent of the board charge will be refunded on a pro-rata basis determined by the date the written notice is received by the Registrar's Office.
Important Information For Recipients of Federal Financial Aid
Federal regulations require that the college recalculate a student's eligibility for financial aid if they leave the college without completing the term. Based on the percent of the term completed, the college is required to return funds to the federal student aid programs. In addition, the college prorates any institutional funding received.
This reduction in financial aid eligibility often creates a balance due to the college. For this reason, we strongly recommend that any student considering a mid-semester leave contact the Office of Student Financial Services to discuss the financial impact of their decision with a counselor.
Tuition Refund Plan
College costs are a substantial investment. An unanticipated medical issue is the primary cause of mid-semester leaves of absence. A Tuition Refund Plan is available to Wheaton families through A.W.G. Dewar, Inc. to protect your investment. The Plan provides protection above that offered through the Wheaton College Refund Policy.
Dewar's Tuition Refund Plan is designed to refund up to 85% of semester tuition, student activity fees, and room and board when a student withdraws at any time during a semester for qualifying medical reasons. Plan payments are reduced by any refund or credit the college has made to covered charges. The Tuition Refund Plan does not cover non-medical withdrawals. A summary of the coverage provided under the plan is available for your review in the following Tuition Refund Plan Brochure:
The cost of the Tuition Refund Plan is $247.00 for the 2012-2013 academic year. It is charged to all students enrolled in a degree program unless the student chooses not to participate in the plan and completes a waiver by the Plan deadline.
In order to waive the Tuition Refund Plan coverage the waiver form must be returned to the Office of Student Financial Services no later than September 1, 2012.
If you have any questions about plan coverage, please contact A.W.G. Dewar Inc. at (617) 774-1555. If we may answer any questions about the Wheaton College refund policy, the Tuition Refund Plan charge, or the waiver process, please contact the Office of Student Financial Services at 1-508-286-8232.