Wheaton College Norton, Massachusetts
Wheaton College
Office of the Registrar


Educational records

Just about any information directly related to a student and maintained by Wheaton College or by a person acting for the College is considered a student educational record. Any record that contains  a student's name or information from which an individual student can be personally identified should be held in confidence.

Examples of educational records include:

  • grades / transcripts
  • student schedules
  • papers / student thesis / tests
  • records of student discipline
  • personal information such as social security number, age, parent's name

Educational records are not:

  • sole possession records (not accessible or revealed to any other person)
  • law enforcement records, as defined in FERPA
  • employment records (except for student workers--their records are education records)
  • medical / treatment
  • alumnae/i

The storage media in which you find this information does not matter. These records could be files, handwritten notes, tapes, disks and film.  A student educational record may be:

  • a document in the Office of the Registrar
  • a computer printout in your office
  • a class list on your desktop
  • a computer display screen
  • notes you have taken during an advising session


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