- Student educational records are considered confidential and may not be released without the written consent of the student.
- As a faculty or staff member you have a responsibility to protect educational records in your possession.
- Some information is considered public (called "Directory Information"). This information can be released without the student's written permission. However, the student may opt to consider this information confidential as well and it will be flagged as such in the student's record.
- Wheaton College identifies the following as directory information: name, class, address (campus, home, and email), telephone listings, major and secondary concentration fields of study, participation in officially recognized sports and off-campus study programs, dates of attendance, degrees, honors and awards achieved in the curricular life of the College, and individually identifiable photographs and electronic images of the student solicited by or maintained directly by Wheaton as part of the educational record. Therefore, you may (but are not required to) release this "Directory Information" without consent.
- You have access to information only for legitimate use to discharge your responsibilities as a College employee. "Need to know" is the basic principle.
- In general, it is a good idea to check with the Office of the Registrar or the Dean of Students before releasing information to any third party unless you have obtained permission of the student.
- If you are ever in doubt, do not release any information until you contact the Office of the Registrar at 508-286-8247 or firstname.lastname@example.org