Travel and Hotel Guidelines
If you are among those volunteers who are eligible for travel reimbursement and wish to be reimbursed for your transportation costs:
We recommend you make your travel arrangements through Cleveland Circle Travel in Needham, Mass. no later than August 29. (Please refer to the Volunteer Expense Guidelines for additional information regarding travel arrangements and reimbursements.) Airline travel sometimes requires a Saturday overnight stay.
MAKING RESERVATIONS
E-mail our travel agent, Noel Bryant, at noel@cctravel.com and be sure to request a receipt of your e-mail.
Or, call Cleveland Circle Travel directly, Monday through Friday bewteen the hours of 8:30 a.m.-5 p.m. Eastern Time. Ask for Noel Bryant and mention that you are a Wheaton College Alumnae/i Leadership Conference participant.
| Outside Massachusetts | 1-800-370-4888 | |
| Inside Massachusetts | 1-781-449-6860 |
A credit card will be required in order to pay for your tickets. You will receive your reservation number and itinerary via e-mail, in order to check your flight online. All eligible volunteers must save their receipts and submit them to your staff liaison.
GROUND TRANSPORTATION
All ALC participants must arrange their own ground transportation to Wheaton and area hotels. Read more about taxi and bus services.
RECOMMENDED HOTELS IN AREA
If you wish to make your own hotel reservation at your own expense, please see the suggested area hotels listed below:
-Marriott Residence Inn in Foxboro (250 Foxboro Blvd.) 508-698-2800
-Comfort Inn in Foxboro (4 Fisher Street [Rte. 140]) 508-543-1000
-Red Roof Inn (Exit 7A, off Rte. I-95, 60 Forbes St., Mansfield) 800-843-9999
-Extended Stay America (280 Washington St., Norton) 508-285-7800
-Renaissance @ Patriot Place (28 Patriot Place, Foxboro) 508-543-5500
TRAVEL CERTIFICATION FOR TAX PURPOSES
Remember that any non-reimbursed expenses are deductible on your income tax return as a charitable contribution as provided by law. Use the Statement of Volunteer Expense form.
If you wish to assume your own travel expenses and need certification for tax purposes:
- Copies of your receipts must be attached to the Statement of Volunteer Expense
- Cleveland Circle Travel may be able to acquire a special rate for you. Personal billing will require a credit card.
Original receipts, no photocopies or billing statements, must accompany all requests for reimbursement. Copies may be used for expense certification.
A minimum of $25 accumulation of volunteer expenses qualifies for reimbursement.
