Event Form/Reservation Request

Please fill out the form below to the best of your ability.

Please keep in mind:

Filling out this form does not confirm your reservation.
Once we have received your request and our office has determined that facilities are available, you will receive confirmation paperwork via email.
It is important that you read your confirmation paperwork carefully and contact our office with any questions you might have.
If you have not received your confirmation paperwork, your reservation has not been approved.
Once you have received an email confirmation from R25, email all changes/additions to events@wheatonma.edu.

Please make requests at least 5 business days prior to the event. Thank you.

Questions while completing this form? Contact us at (508) 286-3789.

Information about requestor
Requestor name:

Email address:

Phone:

Sponsoring department/organization:

Advisor Information (if applicable)
Advisor's Name:

Email address:

Phone:

Information about the event
Event name:

Event type (one choice):

All campus	Staff event/meeting	Faculty event/meeting
Student club/Org meeting	Concert/performance	Rehearsal
Religious/worship	Review session	Student event
Lecture/speaker	Class	Dept Meeting

Event Description:

Event Date(s)

Event day:

Event date: View Calendar

Event Start Time:

Event End Time:

Event Set-up Time:

Event Takedown Time:

Rehearsal Time:

NOTE: Media Services can support rehearsals on the same day as the actual event.

Please list additional days and times of your event if it occurs more than once:

Information about Space Being Requested for Event
Expected # of attendees:

Location (first choice):

Location (second choice):

Please list additional rooms needed:

Set-up needs (indicate quantity of each request)

No Set-up Needs .....skip to Special Service Needs

8 Ft Table:

6 Ft Table:

Round Table:

Chairs:

White Paper TableCloths:	Blue Paper TableCloths:
*Linen TableCloths:	*Linen Skirting:

*Extra fees apply when ordered.

Easels:

Trash Barrels:

Triangle Boards:

Keg Barrels:

Podium with Seal:

Podium with Plaque:

Blank Podium:

Music Stands:

Blue Risers (4x8):

Other:

Space Layout Requested
Please choose one layout for primary event space:

Audience

Circle

Boardroom

U-shape

Open Square

Closed Square

Diagram to follow

Other -

Please Specify:

Room set-up(s) for other spaces:

Special Service Needs (fees may apply)

No Special Services .....skip to Media Needs

Custodial Detail
Grounds Detail
Public Safety Detail

Media needs (indicate quantity of each request)

No Media Needs .....skip to Food Needs

Microphones:

Wireless Handheld:

Wired Handheld:

Wireless Lavaliere:

Podium Mic:

Table Mic:

Boom Mic:

Mic Stand:

Projectors:

Overhead projector for transparencies:

35mm Slide Projector:

16mm Slide Projector:

LCD projector (for PowerPoint, etc.):

Laptop: (If yes, please choose type)

Requesting a laptop:	Windows PC	Macintosh	N/A
Bringing own laptop:	Windows PC	Macintosh	N/A
Network access needed:

Other:

Screen:

TV/VCR:

TV/DVD:

Sound (fees may apply):

Lighting (fees may apply):

Videotaping (service based on availability):

Request a Media Services Technician

Film Showing

Bringing Film:
Film on Reserve:	If yes: Title

VHS, Standard
VHS, Multiregional
DVD, Standard
DVD, Multiregional
N/A

Food Needs

No Food Needs .....skip to Miscellaneous Information

Will this event be serving food:

If yes, Who will be providing the food?

Catering through Wheaton College Dining Services

Organization # to be charged:

"through the line"

Providing Own Food

Outside Caterer (please note: this option is not allowed in the Dining Halls)

Will you be serving alcohol:

(Please Note: If yes, you must complete an alcohol registration form and return it to the Student Life Office no later than the Monday prior to the event.)

Miscellaneous Information

Additional Information about Event/Services Requested/Set Up Needs:

Please remember this is a request for a reservation. Your reservation is not confirmed until you have received a confirmation summary of your event details via email, from our scheduling system. Thank you for your cooperation.

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