Hague Apostille
Students often need to have their diploma and transcript sent to a foreign country and these documents must be authenticated by a designated federal authority. This authentication takes the form of a certification form called an "apostille" as approved by the Hague Convention.
To obtain the apostille, the student forwards to the Office of the Registrar her/his original diploma; requests a copy of her/his official transcript; provides a stamped, self-addressed envelope; and pays a processing fee ($6.00), check payable to the Commonwealth of Massachusetts, to be sent with the documents; as well as the ($2.00) transcript fee, check payable to Wheaton College.
Once the request is received, it is processed as follows:
On the transcript, the following statement is typed: "This document is an official transcript of the named student's academic record." The statement is followed by the Registrar's original signature, and the transcript is pressed with the Wheaton College seal.
On the back of the diploma, a similar statement is typed: "This document is an original diploma indicating the named student's degree award." The statement is followed by the Registrar's original signature, and the diploma is pressed with the Wheaton College seal.
The Registrar's signature on both the transcript and the diploma must be notarized. (This service is currently available by Janet Nason in Student Financial Services.)
A cover letter is written and the transcript and diploma are forwarded with the processing fee and the student's self-addressed envelope to:
Office of the Secretary of the Commonwealth
Commissions Section - Room 1719
Public Records Division
One Ashburton Place
Boston, MA 02108
Class of 2010 Responsibilities and Deadlines (pdf)
Thanksgiving Break: The Office of the Registrar will be closing at 2:00p.m. on November 25th and will re-open at 8:30a.m. on November 30th.
CLASSES END: Friday, December 11, 2009.
REVIEW PERIOD: December 12-13, 2009.
FINAL EXAMS: December 14-19, 2009.
Print Schedules: Before leaving for winter break, students are expected to view/print their spring 2010 schedules as verification of an accurate registration.
Sophomores: All Wheaton students are required to declare a major by the end of their sophomore year. You can pick up a major declaration form at the Office of the Registrar.
Stay Informed! All students are expected to check their Wheaton email accounts and their Wheaton Post Office Boxes; it is the means by which all college departments communicate with students.