Travel Services
When traveling, employees of the college are required to select the most cost-effective means of transportation and lodging, weighing the factors of safety, convenience and price differences. Travel policies are designed to fit the College’s mission and culture as a not-for-profit institution. In general, college personnel should travel using good judgment, making responsible choices.
The college has selected a Travel Agency to provide travel services to those who travel on behalf of Wheaton College. Faculty and staff traveling for college business purposes may make travel arrangements through the college approved Travel Agency unless lower fares/rates can be obtained.
Links
Preferred Travel Agent
Cleveland Circle Travel (Agency Fee $35/ticket)
Main Telephone Number: 1-800-370-4888
Contact Information: Noel Bryant 1-781-449-6863
Deb Carr 1-781-449-6864
The college’s procard may be used to procure travel arrangements for business-related travel. Please refer to the college’s Travel & Expense Reimbursement Policies.
Travel Assistance Services
Emergency 24-hour travel assistance services are provided by AIG Assist as part of WorldRisk Travel Accident and Sickness coverage. These services are available for college business travelers who are traveling for business 100 miles or more away from home, 24 hours a day, 7 days a week, 365 days a year. AIG Assist staff members, including travel assistance coordinators, registered nurses and U.S. board certified doctors, are fully trained to handle emergency situations with a consultative and caring approach towards employees and their families. AIG Assist services are designed to provide fast-acting, life-saving help in an emergency and to make international travel less troublesome. AIG Assist cards and pamphlets are available in the Business Services Office.
Rental Car Discounts
Contract pricing is available through the Massachusetts Higher Education Consortium (MHEC) and Educational & Institutional Cooperative Services, Inc. (E&I). These contracts have been extended to faculty and staff for both professional and personal use.
| Agency | Telephone | Corporate ID Number |
| Avis | 1-800-698-5685 | (AWD #) A563100 |
| Budget | 1-800-527-0700 | (BCD #) T557400 |
| Enterprise | 1-800-261-7331 | 49B4598 (Business); 49B4599 (Leisure) |
| Hertz | 1-800-654-8216 | (CDP #) 0061041 |
| National | 1-800-227-7368 | 5026284 |
Surcharge for Drivers 21-25:
Neither Enterprise nor National adds a surcharge for drivers between the ages of 21-25 if they are on official college business.
Students:
National will offer this discount to students on official academic business. Payment must be made directly to National using a credit card. Please contact the Business Services Office for further assistance.
Discount Airport Parking
The Massachusetts Higher Education Consortium (MHEC) has negotiated a contract for discount airport parking with two vendors-Thrifty Car Rental and Post Road Airport Valet. These contracts are available to faculty, staff and students for both professional and personal use.
Thrifty Car Rental/Thrifty Airport Parking
Thrifty Airport Parking is available both T.F Green Airport and Logan International Airport with a 20% discount. After clicking the link above, select either Providence or Boston on the map shown. Complete the “Reserve a Spot” box on the next page and click submit. When visiting either airport location, please be sure to have your Wheaton ID and mention the MHEC contract pricing.
Optional: Thrifty offers an optional “Frequent Traveler Program.” As a Medallion Blue Chip Member, you can earn points that never expire toward frequent flyer miles toward your favorite airline, a car wash, wash and wax or free parking. An added benefit is that the lot is never full if you are a member. Should you wish to become a member, you will need to complete the application on the web page. There is a 24-hour activation period. A key tag will be mailed to you.
Post Road Airport Valet offers airport parking services for T.F. Green Airport at discounted daily and weekly pricing. After clicking the link above, scroll down the next page to “Welcome AVI Partners.” Click on MHEC and complete reservation.
Optional: Post Road Airport Valet offers an optional preferred corporate parking program, Compu-Park, where you will earn “Sky Rewards” toward free week of parking, free wash and wax or free oil change. Should you wish to become a member, please complete the Compu-Park registration form on the home page. A Compu-Park ID tag will be issued to you to attach to your key ring.